Non Civil Servants

Administrative Clerk (Special Duties) (EDB/SA/430/19)(EDB/SA/430/19)

Education Bureau

Closing Date: 2019-12-19 17:00
$15,560 per month

Salary History

Job Vacancies History
1. 行政文員(EDB/EI/128/14) $11,975 per month 2014-08
2. 行政文員(EDB/EI/193/13) $11,975 per month 2013-11

Entry Requirements

(a) Completion of Secondary 5, or equivalent;
(b) A good command of both Chinese and English, Level 2 [See Note (i)] or above in Chinese Language and English Language in the Hong Kong Diploma of Secondary Education Examination or the Hong Kong Certificate of Education Examination (HKCEE), or equivalent preferred;
(c) Possess good communication skills, fluent in spoken English, Putonghua or other languages preferred;
(d) Familiar with Chinese (Cangjie or Simplified Cangjie Inputting Method) and English input methods and computer operations preferred, such as word-processing, spreadsheet and presentation software;
(e) Candidate who possessed at least six months' full-time clerical working experience is preferred;
(f) Working experience in customer service or administering subsidy schemes preferred;
(g) Working experience in schools, public organizations or government departments/ bureaux preferred; and
(h) May be required to take a written test.
(i) For appointment purpose, 'Grade C' and 'Grade E' in Chinese Language and English Language (Syllabus B) in the HKCEE before 2007 are accepted administratively as comparable to 'Level 3' and 'Level 2' respectively in Chinese Language and English Language in the 2007 HKCEE and henceforth.
(ii) Main working place: Kwun Tong.
(iii) Completed application forms together with copies of academic qualifications should reach the address below by post or in person on or before the closing date. For submission by post, the deadline is based on the stamp chop date. For submission in person, the application should reach the address below by 5 p.m. of the closing date. Please also indicate the post applied for on the envelope.


(a) To assist in vetting and processing applications for a subsidy scheme in accordance with procedural guides, including verification of data, contacting applicants/ schools by phone, interviewing applicants, preparing letters/ messages for seeking supplementary information, drafting notification letters/ messages to applicants, etc.;
(b) To handle enquiries and complaints in relation to a subsidy scheme from the applicants, schools and public;
(c) To provide logistic support for the administration of a subsidy scheme such as packing and distributing application forms, receiving and dispatching application forms, coding and inputting data, etc.;
(d) To perform filing duties and to maintain the filing bring-up system, such as printing and filing email messages, collating returns and reports, etc.;
(e) To perform reception duties and assist in the briefings for schools and meetings;
(f) To perform administrative duties to facilitate the operation of the Office; and
(g) To perform other duties as assigned by the senior officers.

Terms of Appointment

Successful candidates will be employed on non-civil service contract terms for 1 year.

Salary and Fringe Benefits

$15,560 per month
(a) 7 days annual leave and full pay sickness allowance whereas rest days, statutory holidays(or substituted holidays), maternity leave, where appropriate, will be granted in accordance with the provisions of the Employment Ordinance.
(b) A gratuity may be granted upon satisfactory completion of the contract with consistently high standard of performance and conduct. Such gratuity, if granted, plus any contribution made by the Government to a Mandatory Provident Fund (MPF) scheme in respect of the appointee as required by the MPF Schemes Ordinance, will be equal to 10% of the total basic salary drawn during the contract period.

General Notes

(a) Please mark clearly the EDB Job Code and specific contract post applied for, e.g. Administrative Clerk (Special Duties) (EDB/SA/430/19). (b) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise. (c) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race. (d) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service. (e) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made. (f) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend recruitment examination and/or interview. (g) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to any further shortlisting criteria. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet \"Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities\" which is available for reference on the Civil Service Bureau's website at under \"Administration of the Civil Service – Appointments\". (h) Holders of academic qualifications other than those obtained from Hong Kong institutions/ Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the enquiry address below.

How to apply

Application Forms [G.F. 340 (Rev. 3/2013)] are obtainable from any Home Affairs Enquiry Centre of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau's website ( Application should reach the following enquiry address (School Administration Division, Education Bureau, 5/F., East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong) on or before the closing date for application. To avoid delayed or unsuccessful delivery of applications by post, please ensure that the correct address is clearly printed or written on the envelope and sufficient postage has been affixed before posting. Mail items bearing insufficient postage will not be delivered to this Bureau and will be returned to the sender or disposed of by the Hongkong Post, where appropriate. Applicants will bear any consequences arising from paying insufficient postage. Candidates who are selected for interview will normally receive an invitation in about six to eight weeks from the closing date for application. Those who are not invited for interview may assume that their applications are unsuccessful. For enquiries, please call the telephone number indicated.


Job No.: 42528
Address: School Administration Division, Education Bureau, 5/F., East Wing, Central Government Offices, 2 Tim Mei Avenue, Tamar, Hong Kong
Telephone: 3509 7451
Closing Date 2019-12-19 17:00
Publish Date 2019-12-13

Job Summary

Administrative Clerk (Special Duties) (EDB/SA/430/19)
Education Bureau
$15,560 per month
Telephone: 3509 7451
Closing Date: 2019-12-19 17:00