Non Civil Servants

Executive Assistant (12-month contract)

在職家庭及學生資助事務處

Closing Date: 2020-06-04 18:00

Salary History

1. 高級行政助理(合約為期12個月) $37,970 per month 2019-07
2. 行政助理(合約為期12個月) $25,870 per month 2019-01
3. 高級行政助理(合約為期12個月) $37,970 per month 2018-09
4. 行政助理(合約為期9至12個月) $24,750 per month 2018-03
5. 行政助理(合約為期9-12個月) $24,040 per month 2017-04
 

Entry Requirements

Candidates should have -
(1) a bachelor’s degree from a university in Hong Kong, or equivalent;
(2) a minimum of 1 year’s post-qualification full-time working experience, with experience in the Government/public sector organisation being an advantage;
(3) good command of both Chinese and English and have met the language proficiency requirements of “Level 2” results in the two language papers (Use of Chinese and Use of English) in the Common Recruitment Examination (CRE) or equivalent (please refer to the Notes below);
(4) equipped with good computer knowledge; and
(5) good communication skills and be able to work and solve problems independently.

Notes:
(a) Grade C or above in Use of English of the Hong Kong Advanced Level Examination (HKALE) or in English Language of the General Certificate of Education (Advanced Level) is accepted as equivalent to Level 2 in the Use of English paper of the CRE. Grade C or above in Chinese Language and Culture or Chinese Language and Literature of the HKALE is accepted as equivalent to Level 2 in the Use of Chinese paper of the CRE.
(b) Level 5 or above in English Language of the Hong Kong Diploma of Secondary Education Examination (HKDSEE) is accepted as equivalent to Level 2 in the Use of English paper of the CRE. Level 5 or above in Chinese Language of the HKDSEE is accepted as equivalent to Level 2 in the Use of Chinese paper of the CRE.
Remarks

Expand the section...

Supporting Documents :
Applicants must provide the supporting documents proving that they have attained the above-mentioned academic qualifications and working experience. Applications will not be considered if the applicants fail to provide the supporting documents.

Personal Information Collection Statement :
The personal data provided in application forms will be used for recruitment and other employment-related purposes. It may be provided to Government departments and other organisations or agencies authorised to process the information for purposes relating to recruitment by and employment with the Government, e.g. qualification assessment, medical examination, employer’s reference and integrity checking etc., as necessary. Information on unsuccessful candidates will normally be destroyed 12 months after the completion of the recruitment exercise.

Your provision of all the personal data requested for application of this post is obligatory. Your application will not be considered if you fail to provide all information as requested; or it is not clear from your statement that you have the minimum qualifications, working experience, or other requirements specified for the job; or you failed in the integrity checking.

You are required to notify this Agency immediately if there are any subsequent changes to the information provided after the submission of your application forms. For correction of or access to personal data after submission of application forms, please contact our colleague at the Enquiry Telephone Number. 

Duties

Expand the section...

(1) To assist in processing applications and disbursement of payment to eligible applicants of financial assistance schemes and handling related scheme administration and publicity work;
(2) To assist in compiling statistical reports and updating scheme-related documents;
(3) To perform authentication and related work and prepare reports;
(4) To provide executive support in office administration and supervise the work of clerical staff;
(5) To handle public enquiries and complaints; and
(6) To perform any other duties as assigned by supervisors.

Terms of Appointment

The successful candidate(s) will be appointed on non-civil service contract terms for 12 months.

Salary and Fringe Benefits

HK$27,235 per month
(1) 12 days of annual leave for appointment on a 12-month contract whereas rest days, public holidays, maternity/paternity leave and sickness allowance, where appropriate, will be granted in accordance with the provisions of the Employment Ordinance (Cap. 57 of the Laws of Hong Kong). Entitlement for annual leave will be calculated on pro-rata basis for appointment less than 12 months.
(2) A gratuity will be granted upon satisfactory completion of a 12-month contract with a consistently high standard of performance and conduct. The amount of gratuity payable will be the sum which, when added to the Government’s contribution to a Mandatory Provident Fund (MPF) scheme as required by the MPF Schemes Ordinance (Cap. 485 of the Laws of Hong Kong), is equal to 10% of the total basic salary drawn during the contract period.

General Notes

(1) Candidates must be permanent residents of the Hong Kong Special Administrative Region at the time of appointment unless specified otherwise.
(2) As an Equal Opportunities Employer, the Government is committed to eliminating discrimination in employment. The vacancy advertised is open to all applicants meeting the basic entry requirement irrespective of their disability, sex, marital status, pregnancy, age, family status, sexual orientation and race.
(3) Non-civil service vacancies are not posts on the civil service establishment. Candidates appointed are not on civil service terms of appointment and conditions of service. Candidates appointed are not civil servants and will not be eligible for posting, promotion or transfer to any posts in the Civil Service.
(4) The entry pay, terms of appointment and conditions of service to be offered are subject to the provisions prevailing at the time the offer of appointment is made.
(5) Where a large number of candidates meet the specified entry requirements, the recruiting department may devise shortlisting criteria to select the better qualified candidates for further processing. In these circumstances, only shortlisted candidates will be invited to attend the recruitment examination and/or interview.
(6) It is Government policy to place people with a disability in appropriate jobs wherever possible. If a disabled candidate meets the entry requirements, he/she will be invited to attend the selection interview/written examination without being subject to further shortlisting. Applicants who have declared disabilities found suitable for appointment may be given an appropriate degree of preference over other applicants whose suitability for appointment is considered comparable to that of the former. The Government policy and other related measures on employment of persons with disabilities are set out in the booklet “Employ People Based on Their Abilities – Application for Government Jobs by Persons with Disabilities” which is available for reference on the Civil Service Bureau's website at http://www.csb.gov.hk under “Administration of the Civil Service – Appointments”.
(7) Holders of academic qualifications other than those obtained from Hong Kong institutions / Hong Kong Examinations and Assessment Authority may also apply but their qualifications will be subject to assessments on equivalence with the required entry qualifications. They should submit copies of their official transcripts and certificates by mail to the below enquiry address.

How to apply

Application forms [G.F.340 (Rev. 3/2013)] are obtainable from any Home Affairs Enquiry Centre of District Offices, Home Affairs Department or any Job Centres of the Employment Services Division, Labour Department. The said form can also be downloaded from the Civil Service Bureau’s website (http://www.csb.gov.hk). Completed application form, together with photocopies of academic/professional qualifications, relevant certificates, official transcripts of studies and employment proof (i.e. employment certificates and/or reference letters), should reach the Enquiry Address not later than 4 June 2020 (for submission by post, the postmark date on the envelope will be regarded as the date of submission). Please state “Application for Executive Assistant” on the envelope. Please also affix sufficient postage for application submitted by post to avoid non-delivery of the application documents to the Enquiry Address due to insufficient postage. Applications which are late, not duly signed, incomplete / without the relevant supporting documents or submitted by fax/email will not be considered. Online application is not accepted.

Applicants who are not invited for interview within 10 weeks from the closing date of application may assume that their applications are unsuccessful. The Working Family and Student Financial Assistance Agency is not obliged to inform individual applicants of unsuccessful applications.

Enquiry

Job No.: 43105
Address: Student Finance Office, 12/F., Cheung Sha Wan Government Offices, 303 Cheung Sha Wan Road, Kowloon (Attn.: Administration Section Personnel Registry)
Telephone: 2110 2079
Closing Date 2020-06-04 18:00
Publish Date 2020-05-26
 

Job Summary

Executive Assistant (12-month contract)
在職家庭及學生資助事務處
HK$27,235 per month
Telephone: 2110 2079
Closing Date: 2020-06-04 18:00